A coherent document set gives the broker the facts needed to prepare a compliant declaration and lets the importer explain it later.
Start with the facts
Record product specifications, composition, intended use, manufacturer and country of origin. Keep the reasoning behind classification and any supporting rulings.
Build the operating plan
Reconcile purchase order, contract, commercial invoice, packing list, transport document and proof of payment. Material differences should be explained and retained.
Validate the handoffs
Keep supporting evidence for preference claims, licences, certifications, insurance and amendments where they apply. Retention periods vary by jurisdiction.
Close the loop
Assign a document owner and version control. Ask the licensed customs broker to confirm what is required in each destination market.
This guide is general information. Requirements and commercial conditions vary by jurisdiction, product and date. Confirm a live transaction with the relevant licensed professionals.
Shipment readiness checklist →
Landed-cost planner →
The customs desk →